Senior Executive Assistant – Buildings

AureconAdelaideHybridFull-time2 days ago

Aurecon is seeking a Senior Executive Assistant to support the Buildings Leader for Victoria & South Australia, acting as a trusted partner to a large, geographically dispersed business. The role requires 7+ years of executive assistant experience, strong organisational judgement, and advanced capability with Microsoft tools and enterprise systems.

What you'll do

Manage complex calendars, competing priorities and leadership rhythms across a large, geographically dispersed business
Take ownership of inbox management, triaging communications, escalating priorities and ensuring important actions are followed through
Prepare meeting agendas, briefing packs and executive-level correspondence
Support senior coordination activities, leadership meetings and business-wide initiatives
Coordinate travel, accommodation and logistics across Australia
Manage approvals, expenses, leave administration and workflows through systems including Workday and Dynamics
Prepare executive briefings before client meetings, including attendee research, relationship history and recommended discussion topics
Work proactively to identify risks, remove roadblocks and improve leadership effectiveness before issues impact the business
Leverage digital tools, automation and Microsoft Copilot to improve productivity, communication and the way the leadership team operates

What you need

Must-have

Microsoft OfficeOutlookMicrosoft TeamsWorkdayMicrosoft DynamicsMicrosoft CopilotHRISWorkflow systems

Soft skills

Organisational skillsJudgementDecision makingWritten communicationVerbal communicationAutonomyProactive problem solvingAnticipating needs

Executive AssistantEngineering ServicesConsultancySeniorHybridAdelaideMicrosoft CopilotWorkday

/What you'll do

/What you need

Must-have

Soft skills

What you'll do

What you need