Executive Assistant

AureconMelbourneHybridFull-time2 days ago

Senior Executive Assistant needed to support the Buildings Leader for Victoria & South Australia at Aurecon, an engineering consultancy. Requires 7+ years of executive assistant experience, strong organisational and communication skills, and advanced proficiency with Microsoft Office, Workday, Dynamics, and AI tools like Microsoft Copilot.

What you'll do

Manage complex calendars, competing priorities and leadership rhythms across a large, geographically dispersed business.
Take ownership of inbox management, triaging communications, escalating priorities and ensuring important actions are followed through.
Prepare meeting agendas, briefing packs and executive-level correspondence.
Support senior coordination activities, leadership meetings and business-wide initiatives.
Coordinate travel, accommodation and logistics across Australia.
Manage approvals, expenses, leave administration and workflows through systems including Workday and Dynamics.
Prepare executive briefings before client meetings, including attendee research, relationship history and recommended discussion topics.
Work proactively to identify risks, remove roadblocks and improve leadership effectiveness before issues impact the business.
Leverage digital tools, automation and Microsoft Copilot to improve productivity, communication and the way the leadership team operates.

What you need

Must-have

Microsoft OfficeOutlookMicrosoft TeamsWorkdayMicrosoft DynamicsMicrosoft CopilotCalendar ManagementInbox Management

Soft skills

Organisational SkillsJudgementWritten CommunicationVerbal CommunicationProactive Problem SolvingAutonomyAnticipationOwnershipCuriosity

Executive AssistantEngineering ConsultancyHybridFull-timeSeniorMelbourneWorkdayMicrosoft CopilotCalendar ManagementTravel Coordination

/What you'll do

/What you need

Must-have

Soft skills

What you'll do

What you need