Executive Assistant

ALSBrisbane CityHybridFull-time1 week ago

ALS is seeking an Executive Assistant to support the General Counsel & Company Secretary and the ALS Board in Brisbane. The role involves executive administration, Board coordination, office management, and oversight of the reception function, requiring experience supporting executives and boards in a complex corporate environment.

What you'll do

Manage complex diaries, meetings, travel and itineraries for the General Counsel & Company Secretary.
Maintain Board and Committee calendars and coordinate meeting schedules.
Coordinate Board and Committee papers, agendas, run sheets and minute templates.
Administer and publish Board and Committee materials through Diligent Boards.
Coordinate meeting logistics and domestic and international travel for Directors.
Provide executive support to the CEO and CFO while they are in Australia.
Process expenses and invoices and maintain relevant administrative records.
Act as a super user for Legal and Risk Group systems, including Xakia.
Support the Legal and Risk Group with document execution, signatures and administrative requirements.
Oversee office facilities, access, suppliers, services, workplace activities and the corporate office budget.
Lead and support the Reception function via a direct report, ensuring the visitor experience and office coordination operates smoothly and professionally.
Oversee corporate archiving and approved records-destruction activities.

What you need

Must-have

Microsoft OfficePowerPointOutlookWordMicrosoft TeamsDiligent BoardsXakiaAI-enabled productivity tools

Nice-to-have

Microsoft Copilot

Soft skills

Exceptional organisationPrioritisationAttention to detailDiscretionProactiveResponsiveInitiativeWritten communication

Executive AssistantBoard SupportOffice ManagementInternational TradeASX-listedLegalRiskHybridFull-timeBrisbane

/What you'll do

/What you need

Must-have

Nice-to-have

Soft skills

What you'll do

What you need